Check-in/ Load-in Information
Load In Information
Hello Artists and Vendors,
We are excited to welcome you to the 1st Annual Ascension of Ink Tattoo Fest at the Highlands Sports Complex, located at:
225 McCormick Way
Triadelphia, WV 26059
Please review the following important information regarding load-in, setup, and event procedures.
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We are excited to welcome you to the 1st Annual Ascension of Ink Tattoo Fest at the Highlands Sports Complex, located at:
225 McCormick Way
Triadelphia, WV 26059
Please review the following important information regarding load-in, setup, and event procedures.
—
MEET & GREET
Join us for our Artist & Vendor Meet & Greet on Thursday, June 11th from 6:00 PM – 9:00 PM in the conference room located directly off the main convention area.
Pizza and drinks will be provided and the bar will be open from 5-8 to purchase alcoholic drinks. This is a great opportunity to meet fellow artists, vendors, sponsors, and event staff before the convention begins.
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Join us for our Artist & Vendor Meet & Greet on Thursday, June 11th from 6:00 PM – 9:00 PM in the conference room located directly off the main convention area.
Pizza and drinks will be provided and the bar will be open from 5-8 to purchase alcoholic drinks. This is a great opportunity to meet fellow artists, vendors, sponsors, and event staff before the convention begins.
—
LOAD-IN INFORMATION
Load-in times are:
• Thursday, June 11th: 12:00 PM – 6:00 PM
• Friday, June 12th: 8:00 AM – 11:00 AM
EASY load-in 1 floor, no stairs. There is a large set of loading doors located at the back of the building. You may pull up directly to these doors and unload your equipment and supplies through the entrance.
Upon arrival, our staff will check you in and escort you to your booth location.
Please note:
• The Health department will be there Thursday from 2-5pm and Friday from 9-11am,
Load-in times are:
• Thursday, June 11th: 12:00 PM – 6:00 PM
• Friday, June 12th: 8:00 AM – 11:00 AM
EASY load-in 1 floor, no stairs. There is a large set of loading doors located at the back of the building. You may pull up directly to these doors and unload your equipment and supplies through the entrance.
Upon arrival, our staff will check you in and escort you to your booth location.
Please note:
• The Health department will be there Thursday from 2-5pm and Friday from 9-11am,
• When your booth is getting inspected they will generally look at expiration dates on ink bottles and disposable carts, let them know you will be using our qr code release forms for your clients which will be on each table. Try to relax. We have a great relationship with the Wheeling-Ohio County Health Department team, there is no need to offer up any other information that they aren’t asking for.
• Artists and vendors must be completely set up and ready before doors open to the public at 12:00 PM on Friday.
• You may unload during the Meet & Greet, however booth check-in will not be available until Friday morning if you arrive after load-in hours.
• Artists may not begin tattooing until their Temporary Tattoo Permit has been issued and displayed prominently at their booth.
• Once you have unloaded and brought all of your equipment and supplies inside, please move your vehicle out of the load-in area so others may access the loading doors.
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HELPER PASSES & WRISTBANDS
• Each artist may purchase one discounted Helper Pass for $15.
• Any additional weekend passes must be purchased at the full weekend rate of $30.
WRISTBANDS MUST BE WORN AT ALL TIMES.
This policy applies to artists, vendors, helpers, attendees, and clients.
• If your wristband breaks, bring it to the ticket booth for a replacement.
• Lost wristbands must be repurchased.
• Artists will receive disinfectable wristbands that must be worn on the wrist throughout the event.
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SUPPLIES PROVIDED
Each shop will receive:
• One roll of paper towels
• One gallon of distilled water
• Alcohol wipes
• Trash cans
• Sharps containers
Additional supplies will be available for purchase through Gratitude Tattoo Supply.
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IMPORTANT RULES
• No outside food or beverages permitted.
• ABSOLUTELY NO SMOKING inside the building.
• Please help us keep the venue clean by tying off your trash bags and placing them outside your booth each evening.
Per the Ohio County Health Department:
NO ANIMALS, INCLUDING SERVICE ANIMALS, ARE PERMITTED IN TATTOOING AREAS.
—
EVENT INFORMATION
• Convention doors open daily at 12:00 PM.
• Artists may bring clients in early on Saturday and Sunday upon request.
• Live bands will be performing throughout the weekend. Please be prepared for sound checks and live performances during convention hours.
• The convention closes to the public at 10:00 PM on Friday and Saturday.
Due to venue requirements, we are not able to remain open beyond posted convention hours. Once nightly awards ceremonies conclude, the convention floor must be cleared and closed.
For tattoo contest categories and rules, please visit the event page on our website tatcon1.com.
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• You may unload during the Meet & Greet, however booth check-in will not be available until Friday morning if you arrive after load-in hours.
• Artists may not begin tattooing until their Temporary Tattoo Permit has been issued and displayed prominently at their booth.
• Once you have unloaded and brought all of your equipment and supplies inside, please move your vehicle out of the load-in area so others may access the loading doors.
—
HELPER PASSES & WRISTBANDS
• Each artist may purchase one discounted Helper Pass for $15.
• Any additional weekend passes must be purchased at the full weekend rate of $30.
WRISTBANDS MUST BE WORN AT ALL TIMES.
This policy applies to artists, vendors, helpers, attendees, and clients.
• If your wristband breaks, bring it to the ticket booth for a replacement.
• Lost wristbands must be repurchased.
• Artists will receive disinfectable wristbands that must be worn on the wrist throughout the event.
—
SUPPLIES PROVIDED
Each shop will receive:
• One roll of paper towels
• One gallon of distilled water
• Alcohol wipes
• Trash cans
• Sharps containers
Additional supplies will be available for purchase through Gratitude Tattoo Supply.
—
IMPORTANT RULES
• No outside food or beverages permitted.
• ABSOLUTELY NO SMOKING inside the building.
• Please help us keep the venue clean by tying off your trash bags and placing them outside your booth each evening.
Per the Ohio County Health Department:
NO ANIMALS, INCLUDING SERVICE ANIMALS, ARE PERMITTED IN TATTOOING AREAS.
—
EVENT INFORMATION
• Convention doors open daily at 12:00 PM.
• Artists may bring clients in early on Saturday and Sunday upon request.
• Live bands will be performing throughout the weekend. Please be prepared for sound checks and live performances during convention hours.
• The convention closes to the public at 10:00 PM on Friday and Saturday.
Due to venue requirements, we are not able to remain open beyond posted convention hours. Once nightly awards ceremonies conclude, the convention floor must be cleared and closed.
For tattoo contest categories and rules, please visit the event page on our website tatcon1.com.
—
CHILDREN & FAMILIES
If you are traveling with your children, Ascension of Ink Tattoo Fest is a family-friendly event. The Highlands Sports Complex features an on-site climbing wall and arcade that families can enjoy throughout the weekend.
For the safety of all guests, children under the age of 14 must be supervised by a parent or guardian at all times. Children are not permitted to run throughout the venue, convention floor, hallways, or common areas.
We appreciate your cooperation in helping us maintain a safe and enjoyable environment for all attendees.
If you are traveling with your children, Ascension of Ink Tattoo Fest is a family-friendly event. The Highlands Sports Complex features an on-site climbing wall and arcade that families can enjoy throughout the weekend.
For the safety of all guests, children under the age of 14 must be supervised by a parent or guardian at all times. Children are not permitted to run throughout the venue, convention floor, hallways, or common areas.
We appreciate your cooperation in helping us maintain a safe and enjoyable environment for all attendees.
AFTER PARTIES & LOCAL INFORMATION
The official Artist After Party will be held at Jill’s Gentlemen’s Club on both Friday and Saturday nights following the convention closing at 10:00 PM. Jill’s is located just 2 minutes from the venue, making it a convenient place to continue the fun after the convention closes each night. You will also get in for FREE with your artist badge. And our new venue location is still only about 10 minutes from the casino.
We hope everyone enjoys the weekend and helps us make the first Ascension of Ink Tattoo Fest an incredible event.
If you have any questions, please don’t hesitate to reach out.